I automate the back-office chores nobody wants.
My day job is the back office of a small gas station chain in Nebraska — pricebook, vendor invoices, reconciliation, all of it. I got tired of hand-keying the same things every week, so I started writing programs that do the tedious parts. Now I build them for other businesses too.
The deal is simple: you send me a real document from your actual pile. I send back the finished report the same day, free. If it saves your people an afternoon, we talk about what a permanent version costs. If it doesn't, you're out nothing.
Send me your worst documentVendor invoice checking — for c-stores, jobbers, and anyone with a pricebook
You drop in a vendor invoice — a CSV export or even the fixed-width print file — and get back a review of proposed cost updates: old cost, new cost, what it does to your margin. It flags the stuff a tired human misses at 4pm on a Friday:
Cost jumps over 10%, so a vendor increase never slides through quietly.
Line-math errors — quantity times unit cost that doesn't match the extended price. The printed total is wrong more often than you'd think.
Invoice totals that don't reconcile. If the math doesn't check out, the file is rejected before it touches anything.
New items you've never stocked, set up as candidates with suggested retails for you to approve.
The rule the whole thing is built on: cost ingest never touches your retails. If a cost change pushes an item's margin under your floor, it lands in a review queue for a person to decide. No file ever silently reprices your shelf. That stays a human call, same as it should be at your stores.
Bank statement to QuickBooks — for bookkeepers and small accounting firms
You know the client who shows up in January with a shoebox of scanned bank statements. This eats those. Statement PDF in, and out comes:
A QuickBooks-ready import CSV — both layouts QBO accepts, so it drops straight into your flow.
Every transaction pre-sorted into chart-of-accounts buckets, with a confidence marker so your staff reviews the uncertain ones instead of retyping everything.
A flags report: duplicate charges, gaps in check numbers, and the one that matters most —
balance reconciliation before you import anything. It recomputes the ending balance from the opening balance plus every transaction it read, and compares that to the number printed on the statement. If they're off by $150, you find out now — with the exact dollar delta — not three hours into a reconcile that won't close.
Other builds
Those two are the ones I demo because I use that kind of thing every week myself. But the honest pitch is broader: if your office has a chore that means retyping numbers from one place into another, checking documents against each other, or babysitting a weekly file, it can probably be automated for less than you'd guess. I also build phone and website receptionists that answer questions and book appointments for service businesses — ask if that's the pain point instead.
Tell me what the most annoying part of your week is. That's usually the thing worth automating.
How this works
1. Send a document. A vendor invoice, an ugly scanned statement, whatever your version of the pile is. Black out anything you want — account numbers, client names, all of it. The check still works.
2. Get the report back the same day. Free. Not a slide deck about what I could build — the actual finished output on your actual document.
3. If it's worth it, we scope the permanent version. Most builds like these land somewhere in the $1,500 to $3,500 range, one-time, and then the chore is just gone. If it's not worth it, no hard feelings — you got a free afternoon back either way.
Email hello@heartlandaiworks.comWho's behind this
I'm Justin. I've spent years in the back office of a small c-store chain, which means I've personally hand-keyed the invoices, chased the $150 that won't reconcile, and cleaned up after files that changed prices nobody approved. I build these tools because I needed them first. Heartland AI Works is the shop I run on the side — small builds, fixed prices, proven on your documents before you pay anything.